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Business Operations

Leadership: Your Key to Building More, Working Less With Less Stress

Are you stuck working IN your business instead of ON it? If you’re reading this, chances are you’re an experienced builder who’s great at building homes but struggle with building a team that can consistently deliver excellence without your constant oversight. You’re not alone – this is a critical turning point for every growing custom home builder. Here’s the hard truth: being an excellent builder doesn’t automatically make you a great leader. But here’s the good news: by establishing the right foundation and systems, you can create a leadership culture that extends beyond yourself. The Real Cost of Leadership Without Vision Let’s talk numbers. The average custom home builder loses $27,000 per project due to inefficient team management. That’s not just in direct costs – it’s the combined impact of: Rework from miscommunication ($8,000-12,000) Schedule delays from poor coordination ($5,000-7,000) Lost opportunities while micromanaging ($10,000-15,000) The Old Way vs. The

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How Smart Builders Use Zoom to Close More Deals and Save Time

Gone are the days when every client meeting required a trip to your office. Today’s most successful builders are using Zoom to close more deals while saving valuable time. Here’s how they’re doing it. The Old (Time-Wasting) Way Most builders still: Drive hours for initial meetings Waste time in traffic Struggle with scheduling Miss opportunities with busy clients Limited meeting availability The Smarter Approach When to Use Zoom Smart opportunities: Initial consultations Design reviews Progress updates Selection meetings Quick questions Success Story: “I closed a $600k custom home project without meeting the client in person until after the contract was signed and most importantly they wired me $99k before meeting in-person.  They loved that I respected their time.” – Dave Reagan, Reagan Homes Professional Presentation Essential elements: Clean background Good lighting Clear audio Screen sharing ready Professional appearance Virtual Selection Process Making it easy: Share design options Show material choices

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The Hidden Systems That Make Custom Home Builders More Profitable

Most builders focus on construction quality, but the most profitable ones master their business systems first. Here’s how systematic builders make more money while working less. The costly chaos approach many builders struggle with: Missing deadlines Lost documents Payment delays Budget overruns Communication gaps with team members, subcontractors and clients The Systematic Solution: Smart builders proactively track and update clients, team members and subcontractors as often as needed on: Critical timelines Budget milestones Change orders Statement of account Daily progress Quality checks Success Story: “Once I implemented proper tracking systems and key performance indictors, my behaviors and I  increased my profitability instantly with a happier team and clients.” – Ahmzie Lehman of Lehman Construction in IA Financial Controls Essential systems: Budget tracking Payment schedules Cost monitoring Variance alerts Cash flow projections Real Example: “We caught a $25,000 accounting miscategorization because our system flags unusual costs.” – Dave Reagan of Reagan

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Building Your A-Team: The Smart Way to Structure Your Custom Home Business

The biggest myth in custom home building? That you need to do everything yourself. The most successful builders focus on leadership and relationships, letting their A-Team handle the details.   Why most builders struggle because they try to: Do everything themselves Manage every detail Work IN the business Save money short-term   The Smarter Approach:   Start with core relationships by focusing first on: Key subcontractors Trusted suppliers Professional designers Local inspectors   Success Story: “Once I built the right team, my business grew without adding more stress.” – Dave Reagan of Reagan Homes   Structure smart partnerships with essential connections: Local suppliers for client selections Reliable subcontractors Professional designers Knowledgeable realtors   Use showrooms strategically to: Partner with kitchen/bath showrooms Use their space for meetings Build professional relationships Look more professional Build trust both ways with these key principles: Pay promptly Communicate clearly Set expectations Show loyalty Real Example:

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The Secret to Getting Paid Upfront in Custom Home Building

Want to know how successful builders get paid upfront instead of chasing payments? It’s simpler than you think. Let’s break down the basics of smart payment collection. The Traditional (Risky) Way: Wait until project end for profit Cover all costs upfront Chase late payments Hope clients pay on time The Smarter Way to Get Paid Start with the Right Agreement Get paid for your expertise from the beginning with a Design & Discovery agreement after their complimentary initial consultation: Small design fee ($1,000-$2,500) Shows client commitment Helps builds trust and allows you to get paid for pricing out the home Starts cash flow to cover designer fees Structure Smart Deposits Before breaking ground: Agreement signing: $25,000 Permit stage: $100,000 Clear timeline of deposits and payments in your Constructions Specifications Agreement Written expectations Regular Payment Points Set clear milestones and get paid for as many milestones as they star.  Some examples

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Blog Categories:

Business Development & Partnerships

GROW YOUR BUILDER BUSINESS

Business Development & Partnerships

Discover proven strategies for attracting high-value clients and building profitable partnerships with realtors. Learn how you can create sustainable growth through smart relationship marketing.
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Deal Structure & Financing

MAXIMIZE DEAL PROFITS

Deal Structure & Financing

Master the art of structuring profitable deals with minimal personal investment or use of loans/investors. Learn proven systems for upfront payments and positive cash flow that protect your interests while attracting clients.
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Land Development & Acquisition

CONTROL PRIME LAND

Land Development & Acquisition

Unlock strategies for securing prime home sites and subdivisions without using your own capital or investors. Learn how to find overlooked opportunities and create win-win land deals that generate immediate profits.
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Business Transition & Growth

SCALE YOUR BUSINESS

Business Transition & Growth

Add a profitable revenue stream of custom home building to your contracting or remodeling business. Follow proven paths to grow your revenue while reducing physical labor and risk.
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Business Operations

MASTER YOUR SYSTEMS

Business Operations

Create streamlined processes that ensure consistent quality and profitability across every project. Learn how successful builders implement systems for scheduling, documentation, and financial control.
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Team Building

BUILD YOUR A-TEAM

Team Building

Create efficient systems and build a reliable team that helps your business run smoothly. Learn how to structure your operation for maximum productivity and consistent quality.
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